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Full-time HR Accessibility and Accommodations Services Coordinator

Position Title: HR Accessibility and Accommodations Services Coordinator
FLSA Status: Non-Exempt
Department: Human Resources
Reports to: Director of Human Resources
Location: Berkeley, California - In Person
Compensation: Hourly, 37.00/hr - 43.00/hr
Newly Created:: 11/2024

Position Summary

The HR Accessibility Services Coordinator promotes an inclusive environment for students with disabilities. We equip differently abled students through accommodations and services to achieve their individual academic goals. We are dedicated to supporting disabled students and collaborating with the campus community to remove barriers to educational access and embrace the Wright Institute's values. We believe that an accessible environment universally benefits everyone. Differently abled faculty and staff are also provided with appropriate accommodations.

Using knowledge and skills as an experienced professional in the disabilities field, the Coordinator deals with a wide range of accommodation situations; for complex issues they consult with relevant experts to ensure appropriate support, while also provisioning HR generalist support.

Office of Accessible Education

Caseload Management

Specializes in working with students with disabilities in an academic environment.
Determines eligibility and accommodations required for individual students with disabilities with varying degrees of functional abilities.
Meets regularly with Supervisor in addition to requesting consultation as needed, so that proper oversight is maintained and student accommodation needs are met in a timely manner.
Verifies documentation of students with disabilities provided by physicians or other appropriate professionals to determine eligibility for accessibility services.
Conducts individual assessment to determine appropriate academic accommodations to ensure academic success.
Ensures timeliness of application review, eligibility determination, and review of requests for letters of accommodation.
Works as a team member to ensure required accommodations are efficiently and effectively provided.

Coordination and Communication

Update faculty on latest policies and procedures.
Discusses concerns regarding the reasonableness of accommodations in specific settings.

Program Administration and Compliance

Conducts the organization and maintenance of accessibility services records, ensuring compliance with relevant laws, such as the ADA and Section 504 of the Rehabilitation Act.
Uses the Institute's ERP, The WI Portal to manage documentation and confidential student records to ensure accessibility, accuracy, and compliance with institutional policies.
Tracks, reviews, and updates accommodation records to maintain accurate case management and service logs.
Prepares periodic reports on service utilization, effectiveness of accommodations, and other program metrics for review by the Supervisor and other stakeholders.
In the WI Portal coordinates and schedules accommodations to ensure seamless delivery of accessibility support.
Maintains up-to-date knowledge of accessibility laws, policies, and best practices to guide program compliance and improvement.

HR Generalist Functions

Assist with recruitment efforts, including posting job openings, screening resumes, reference checks and coordinating interviews.
Support onboarding and orientation processes to ensure new students, faculty and staff, including those with disabilities, are set up for success, including the completion of necessary paperwork.
Assist with maintaining employee records in the WI Portal, ensuring data accuracy and compliance with record-keeping standards.
Coordinate training sessions for students, faculty and staff supervisors on accommodations.
Serve as a liaison between HR, faculty, staff and students ensuring all, particularly those requiring accommodations, feel supported and included.
Participate in employee engagement initiatives, leveraging insights into accessibility to foster an inclusive culture.
Assist in conducting periodic audits of HR practices and accommodations processes to ensure compliance with ADA and other applicable laws.
Contribute to the development of initiatives aimed at improving workplace accessibility and faculty, staff, and students well-being.
Research and recommend new tools, technologies, or strategies to enhance HR processes and accessibility and accommodation services.
Assisting with Open Enrollment and benefits administration.
Other duties as assigned.

Minimum Requirements

Bachelor's degree from an accredited institution, preferably in Human Resources, Education, Social Work, or a related field.
1-2 years of experience managing accommodation processes or supporting individuals with disabilities in an academic or organizational setting.
Familiarity with ADA, Section 504 of the Rehabilitation Act, and other relevant accessibility laws.
Proficiency in using ERP systems and databases for record-keeping and case management.
Strong organizational skills with attention to detail and ability to manage multiple priorities.
Excellent written and verbal communication skills.
Demonstrated ability to maintain confidentiality and handle sensitive situations with professionalism.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Physical requirements include the ability to lift and reach for light objects (up to 5lbs); close visual acuity to prepare and analyze data, text, and figures; ability to type utilizing a computer keyboard; ability to travel to outside locations; ability to communicate and exchange information; ability to move about the office to access file cabinets and office equipment; and the ability to remain stationary and work at a computer in an open work space for extended periods of time as a primary job function. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Benefits: Benefits include a fringe benefit in the amount of 15% of your wages which may be taken in cash or allocated among a choice of health insurance, a dental plan, and/or a 403(b) plan. Health insurance is available the first of the month after a 30-day waiting period. Cafeteria plan with savings included. The Wright Institute provides those in full-time positions with group long-term disability insurance coverage while employed. The benefit package includes vacation days accrued at a rate of 1.75 per month and sick days accrued at a rate of 1 day per month.

Application: Please submit the full application, a CV, and letter of interest using the form below.

Questions may be sent to hr@wi.edu. References will be requested upon invitation to interview.

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Application Information

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*Your letter of interest (.pdf file)

Equal Employment Opportunity

The Wright Institute is committed to a policy of equal employment opportunity for all applicants, employees, volunteers and interns, and The Wright Institute makes employment decisions based on the merits of each candidate. The Wright Institute prohibits discrimination based on an individual's race (including traits historically associated with race, including, such as hair texture and protective hairstyles), color, religion (including all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), sex (including gender, gender identity, gender expression, transgender, pregnancy and breastfeeding), sexual orientation (including heterosexuality, homosexuality and bisexuality), marital status, national origin, citizenship, service in the military or veteran status, ancestry, age, physical or mental disability, medical condition, or genetic characteristics or information, or any other basis protected by law. The Wright Institute will afford equal employment opportunity to all qualified applicants, employees, volunteers, and interns as to all terms and conditions of employment, including, without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.

Reasonable Accommodation Policy

The Wright Institute provides employment-related reasonable accommodations to qualified individuals with disabilities within the meaning of the California Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time by contacting the Vice President of Finance and Administrative Affairs, Tricia O'Reilly, at toreilly@wi.edu.

Terms and Conditions

I understand this application will apply only to the position(s) for which I have applied during this session, and will be active until those position(s) are filled or are closed. If I would like to be considered for additional positions with The Wright Institute, I understand and agree that it is my responsibility to submit an additional application(s) for any such position(s).
I certify that all information provided to The Wright Institute in support of my application for employment is correct and I understand that any misrepresentation or omission of any information will result in my disqualification from consideration for employment or, if employed, my dismissal.
In the event that I am employed by The Wright Institute, I agree that the employment relationship with the Institute is an at-will relationship and that the employment can be terminated, with or without cause, and with or without notice, at any time at the option of the Institute or by me. I further understand and agree that this application is not a contract, offer, or promise of employment. I further understand that no one other than an authorized representative of The Wright Institute has the authority to enter into an employment contract or agreement with me, and that my employment can be changed only by a written agreement signed by an authorized representative of The Wright Institute.
I acknowledge that all support documents, which I forward to the Wright Institute, become the property of the Wright Institute and will not be returned to me.
I understand that this application may not be edited after submission. Please contact portal@wi.edu if you have technical difficulty.

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By checking this box and typing my digital signature below, I certify that I have read and consent to the above Terms and Conditions

Your digital signature can be any combination of letters, numbers, spaces and/or punctuation marks and will be assigned the same legal status as a conventional signature. (California Civil Code 1633.1 et seq.)

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